Certified Sage Payroll Consultants You Can Trust

Streamline your payroll with expert Sage Payroll consultants in Pretoria, South Africa. 50+ combined years of experience in setup, support, and processing. Reliable. Secure. Cloud-ready.

Get Payroll Help Now

About Us

At Apex Outsourcing, we simplify payroll outsourcing by delivering accurate, on-time payroll solutions tailored to your business. Our team combines cutting-edge technology with deep compliance expertise to ensure smooth, secure payroll processing—every pay cycle.

We offer personalized payroll services with ongoing support to handle any challenges quickly and efficiently.

Apex Outsourcing – your trusted partner in reliable payroll management.

Our Services

Expert Payroll Solutions Delivered by Certified Sage Payroll Consultants

Employee Self-Service (ESS)

Empower your staff with a secure, online self-service portal to access payslips, tax certificates, and leave balances.

Payroll Processing & Payments

We manage monthly payroll processing, including net pay disbursements, third-party payments, Netcash salary payments, and garnishee order management—all accurately and on time.

Custom Business & Management Reporting

Generate insightful, customized business reports to support HR and finance decision-making with real-time payroll data and analytics.

Segregation of Duties & Access Control

Ensure secure access with role-based user permissions and proper segregation of payroll responsibilities.

Tax Submissions & SARS Compliance

Complete handling of all tax submissions:

  • Monthly PAYE, UIF, and SDL submissions

  • Mid-year and year-end EMP501 reconciliations

  • Tax directive applications

  • ETI (Employee Tax Incentive) claims

Statutory & Regulatory Reporting

Stay compliant with all required reporting:

  • BCEA5 and Employment Equity reports (EEA2 & EEA4)

  • UIF and OID declarations

  • Skills Development Levy (SDL)

  • Bargaining Council reporting

  • Statistics SA submissions

Financial Integration & Reconciliations

We provide:

  • Monthly variance reports and reconciliations

  • Seamless General Ledger integration with your accounting systems

  • Clean audit trails and accurate financial data

How does it work

Our Step-by-Step Payroll Process for Seamless Compliance and Accuracy

Step 1 : Prepare Payroll Input

Your designated payroll officer gathers, validates, and authorizes all employee data required for payroll processing.

Step 2 : Data Capturing in Payroll Software

We capture all validated data into Sage VIP software, ensuring it’s ready for accurate payroll calculation.

Step 3 : Internal Variance Review

Our team performs a detailed variance check and compiles a payroll query list for your review.

Step 4 : Client Review of Payroll Queries

You review the query list and provide feedback or clarification on any flagged items.

Step 5 : Amendments & Final Adjustments

We update payroll data according to your responses, ensuring everything aligns with your input.

Step 6 : Payroll Approval

Once you’re satisfied with the processed payroll, you sign off for final payroll approval.

Step 7 : EFT File Generation

We generate a secure Electronic Funds Transfer (EFT) file and send it to you via encrypted email.

Step 8 : Net Salary Transfers

You upload the EFT file to your banking system and release net salary payments to employees.

Step 9 : InfoSlips Distribution

We upload and email InfoSlips directly to your employees, providing detailed pay summaries.

Step 10 : Reporting & Financial Interfaces

We generate all required standard payroll reports and GL interfaces, then email them to you for financial integration.

Step 11 : Third-Party Reconciliation

You reconcile all third-party payments (e.g., pensions, garnishees). We assist with medical aid reconciliations to ensure accurate tax reporting.

Step 12 : UIF Declaration Submission

We email the UIF electronic file directly to the Department of Labour to meet compliance obligations.

Step 13 : Third-Party Payments

You process and pay all third-party institutions as per the payroll deductions.

Step 14 : General Ledger Upload

You upload the GL interface file into your accounting system, keeping payroll aligned with financial reporting.

Let’s make payday simple, accurate, and on time—every time.

5 + 6 =

Reach out today and see how easy payroll can be.

info@apexoutsourcing.co.za

office

Wapadrand, Pretoria, 0186

Hours

8am – 5pm
Mon – Fri